联合国中央支助部招聘总工长(TC8)

Job Opening

Posting Title: General Foreman, TC8
Job Code Title: GENERAL FOREMAN (CUSTODIAL UNIT)
Department/Office: Office of Central Support Services
Duty Station: NEW YORK
Posting Period: 16 June 2017 - 15 July 2017
Job Opening Number: 17-Facilities Management-DM OCSS-77365-R-New York (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
 

 

 

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Mechanical Test (TC) is a prerequisite for recruitment consideration in the Trades and Crafts categories in the United Nations Secretariat. Applicants who have not passed the TC at the time of application may be invited for the test after submitting an application. Having passed the Mechanical Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia at the United Nations Headquarters may be accepted in lieu of the TC.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected periodically to new function in their careers in accordance with established rules and procedures.

Org. Setting and Reporting

This position is located in the Material Management Team in the Transportation Operations Unit, Travel and Transportation Section (TTS), Commercial Activities Service (CAS), Facilities and Commercial Services Division (FCSD), Office of Central Support Services (OCSS). The incumbent reports directly to the Chief of the Transportation Operations Unit and under the overall supervision of the Chief of the Travel and Transportation Section. The Material Management Team is responsible for Central Receiving and Central Warehouse, Loading Dock, and the Office Supplies Purchasing Group.

Responsibilities

Under the general guidance of the Chief, Transportation Operations Unit, provides supervision and overall direction for the Material Management Team. Incumbent will be directly responsible for management of three distinct operations: Central Receiving and Central Warehouse, Loading Dock, and the Office Supplies Purchasing Group. He/she will oversee and control ordering, storage and delivery of goods and materials for client departments from/to Central Warehouse. He/she will be accountable for efficient and timely processing of received goods in accordance with the UN rules and regulations. He/she will act as an approving officer for office supplies related purchases.

1. Operational Management: Has overall responsibility for planning, organizing and executing work assignments in three sub-units of the Material Management Team. Manages the daily activities of the team to ensure productivity, service level requirements and quality standards are achieved. Prioritizes and discusses operational issues with respective teams’ foremen or working leaders and provides support as required. Ensures roles and responsibilities are clearly defined to all staff members and contractual workers. Ensures accurate and complete accounting records are kept and that reporting and internal control systems are effective. Ensures proper utilization, service maintenance requirements, safe custody and operation of all equipment assigned to the team. Performs safety audits when necessary in addition to providing guidance on the importance of safety to all staff members and contractual workers. Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols. Oversees and co-ordinates all aspects of inventory control. Monitors teams’ activities to ensure effective client services are delivered.

2. Financial Management: Within delegation of authority, acts as an approving officer for purchase orders related to office supplies and expendable items within the Enterprise Resource Planning system. Ensures order correctness and compliance with UN Procurement Manual guidelines and appropriate funding sources. Verifies invoices for accuracy of goods and services provided and agreed pricing. Resolves issues with the UN Accounts Division on price discrepancies, incomplete goods receipts and service entry sheets. Ensures credit memoranda are received and processed for incomplete deliveries. Monitors approved funding, recommends fund commitments to purchase orders for payments of invoices. Reviews low value acquisitions for goods and materials. Monitors team’s budget and financial objectives to ensure planning and performance measurement activities are conducted in accordance with organization guidelines.

3. Procurement and Contract Management: Drafts and reviews statements of work, participates in technical evaluations, confers with the Procurement Division on issues. Liaises with procurement officers and Umoja Delivery Management Team regarding price changes, product availability and changes to operational procedures. Monitors adherence to contracts, recommends amendments and extensions of contracts and advises concerned parties on contractual rights and obligations. Develops and implements systems for internal controls to ensure compliance with contract terms and conditions. Monitors performance and services provided, analyses contract performance against agreed upon benchmarks. Co-ordinates with external contractors and procurement officers to ensure continuity of supplies, required levels of service performance, logistical support, accreditation and verification of goods.

4. Administration: Provides leadership and general supervision of staff members and contractual workers. Delegates and reviews completed work assignments. Provides guidance and advice on administrative policy matters and develops plans and procedures leading to the effective administration of the office personnel and operations. Prepares performance appraisal reports. Recommends training for staff members. Recommends disciplinary actions when required. Advises senior management on potential issues and recommends remedial actions. Responds to audit recommendations related to the team’s activities.

Performs other duties as required.

Competencies

Professionalism – Knowledge of administrative and financial rules and regulations. Knowledge of Enterprise Resource Planning Logistics Execution, Source to Acquire, and warehousing applications. Knowledge of procurement rules including contract management obligations. Knowledge of property management requirements. Knowledge of IPSAS and standard business accounting principles. Knowledge of OSHA safety guidelines. Ability to operate heavy duty material handling equipment. Ability to plan, organize and supervise the activities of the team and assigned employees working in a loading dock and warehouse environment. Ability to establish and maintain effective working relationships. Ability to prioritize and undertake multiple tasks within limited deadlines; Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.


Communication - Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.


Client Orientation – Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Education

High School diploma or equivalent. Additional training courses in supply chain management is desirable.

Work Experience

A minimum of 12 years of related work experience in logistics and supply chain management including a minimum of five years of supervisory experience is required. Experience in procurement, contract management, and operations management or related area is required. Experience in Enterprise Resource Planning logistics module is desirable. Experience in IPSAS and standard business accounting principles is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official UN language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

 

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.