联合国经济和社会事务部招聘助理(G5)

Job Opening

Posting Title: STAFF ASSISTANT, G5
Job Code Title: STAFF ASSISTANT
Department/Office: Department of Economic and Social Affairs
Duty Station: NEW YORK
Posting Period: 15 June 2017 - 14 July 2017
Job Opening Number: 17-Administration-DESA-80758-R-New York (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
 

 

 

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical Assistant Examination at the United Nations Headquarters may be accepted in lieu of the GGST.

Org. Setting and Reporting

The post is located in the Economics Statistics Branch of the Statistics Division, Department of Economic and Social Affairs (DESA). The incumbent reports to the Chief of the Branch. The Statistics Division is committed to the advancement of the global statistical system. The Division compiles and disseminates global statistical information, develop standards and norms for statistical activities, and support countries' efforts to strengthen their national statistical systems. Further information is available on the following website: http://ww.unstats.un.org.

Responsibilities

The Staff Assistant is responsible for the following duties:

•Performs, under minimal supervision, the full range of office management and administrative support functions; typically provides direct assistance to a senior officer or manager responsible for a major programme, such as a branch or division. Assist branch chief and 2 section chiefs with their travel arrangements and schedules.
•Maintains liaison with the Executive Office regarding administrative matters; monitors processes and schedules related to the unit’s outputs, products, tasks, etc.
•Ensures smooth and efficient information flow within the unit; prepares and processes confidential information; assists in the development of office administrative systems and procedures. Assist with compiling staff members’ workshop evaluation forms when they return from mission
•Assist in coordinating ESB side events during annual Statistical Commission including, but not limited to, booking of conference rooms, preparing conference facilities (Webex, video conference etc), sending out invitation letters, compiling list of participants, meeting and greeting participants.
•Orients new staff to relevant administrative procedures and practices and provides general assistance to other office support staff, as required; may coordinate the work of office support staff in providing meetings servicing/administrative support to various sessions of commissions and other bodies. Orient fellows from Statistics China as well as Eurostat exchange fellows including setting up their UN email accounts, telephone and UN grounds pass and providing any other administrative assistance
•Attends meetings, prepares minutes, and monitors follow-up activities.
•Responds or drafts responses to a wide range of correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
•Draft, proofread and edit outgoing documents (paper and electronic) Maintain branch chief’s calendar and schedule. Reply to emails asking to meet/call with branch chief.
•Prepare visa applications, reserve air tickets with American Express Business Travel, order office supplies and office equipment, record leave, reserve meeting and conference rooms etc.
•Maintain files (paper and electronic) such as personnel, memos, letters, ePas for ESB staff
•Performs other duties as assigned.

Competencies

•Professionalism – Knowledge of general office and administrative support including administrative policies, processes and procedures. Knowledge of United Nations administrative and human resources rules, regulations, policies and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

•Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Work Experience

A minimum of five years of progressively responsible experience in administration, office support functions or related area in a large organization is required. Experience in assisting senior managers is required. Experience in assisting organization of Expert Group Meeting (EGM) is desirable. Experience in computer skills and use of advance functions on applications, such as Lotus Notes, Word, Excel, Internet, Umoja are desirable. Experience in the use of Visio is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

 

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.